New York Civil Practice
Law & Rules



NYCPLR Article 97

RECORDS OF CLERKS OF THE COURTS

9701. Records to be kept by the clerk of appellate division.
9702. Books to be kept by the clerks of other courts.
9703. Form of records.

Rule 9701. Records to be kept by the clerk of appellate division. The clerk of the appellate division in each department shall keep:

1. a book, properly indexed, or an index, in which shall be entered the title of all proceedings in that court, with entries under each, showing the proceedings taken therein and the final disposition thereof; and

2. a book in which shall be indexed all undertakings filed in the clerk`s office, with a statement of the proceedings in which they are given, and a statement of any disposition or order made of or concerning them; and

3. a book, properly indexed, or an index, which shall contain (a) the name of each attorney admitted to practice in the department, with the date of the attorney`s admission, and (b) the name of each person who has been refused admission or who has been disbarred, disciplined or censured by the court. The clerk of each department shall transmit to the clerk of the court of appeals and to the clerks of the other departments the names of all applicants who have been refused admission, and the names of all attorneys who have resigned or who have been disbarred, disciplined, censured or reinstated by the court. Rule 9702. Books to be kept by the clerks of other courts. The clerks of the other courts shall keep:

1. a "judgment-book," in which shall be recorded all judgments entered in their offices;

2. a book, properly indexed, in which shall be entered the title of all civil judicial proceedings, with proper entries under each denoting the papers filed and the orders made and the steps taken therein, with the dates of the filing of the several papers in the proceeding;

3. a book, properly indexed, in which shall be entered the name and address of each conservator, committee or guardian who is appointed pursuant to the provisions of the mental hygiene law, the title of the proceeding, the name and address of any surety, the papers filed, and any orders made or steps taken therein;

4. a book in which shall be recorded at length each undertaking of a public officer or any officer appointed by the court, filed in their offices, except the undertakings of receivers appointed under section 5228, with a statement showing when the undertaking was filed and a notation on the margin of the record showing any disposition, or order, made of or concerning it;

5. such other books, properly indexed, as may be necessary, or convenient, to contain the docket of judgments, the entry of orders, and all other necessary matters and proceedings; and

6. such other books as the chief administrator of the courts may direct to be kept.

Rule 9703. Form of records. A clerk shall keep books and records in such form and style as may be prescribed by the chief administrator of the courts.

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